Terms of Service

These Terms of Service set out the rules that govern the use of the website yanchaifei.buzz and the import and export trading services offered by Shijiazhuang Yanchaifei Trading Co., Ltd. The terms are written to be read, not buried. Please review them carefully and contact the desk before proceeding if anything is unclear.

Effective date: 1 September 2026 | Owner: Shijiazhuang Yanchaifei Trading Co., Ltd.

1. Acceptance of the Terms

By accessing the website, by submitting an enquiry, or by placing an order with the Company, each visitor and client agrees to be bound by these Terms of Service. If any part of these Terms is not acceptable, the visitor should leave the site and should not begin an order with the desk.

These Terms apply to every page of the site and to every commercial step described on it, unless a separate signed agreement between the parties expressly displaces that step. Where a separate written contract exists, the specific contract controls the particular transaction and these Terms fill any gap the contract leaves silent.

2. Who the Company Is

The services on this site are provided by Shijiazhuang Yanchaifei Trading Co., Ltd., organised under the laws of the Peoples Republic of China. The registered business address is Room 501, Building 18, Huaxing Residential Community, No. 379 Tiyu South Street, Yuhua District, Shijiazhuang - 050000, China (CN).

References in these Terms to the Company, to us, to our, to the trading desk or to Yanchaifei mean Shijiazhuang Yanchaifei Trading Co., Ltd. and its authorised staff. References to you or to the client mean the person or organisation using the site or ordering the service.

3. Eligibility to Use the Service

The service is offered to persons who are at least eighteen years of age and who act in a business capacity or on behalf of a registered business. Individuals ordering household quantities of fixtures for their own home are welcome, but the user must still be an adult of contracting age under the law of their own location.

The Company reserves the right to decline a proposal for any lawful reason, including doubt over the identity of a party, a history of failed payment, or a product that the Company cannot source or ship responsibly. Declining one order does not oblige the Company to give a detailed reason for the rejection, but the desk will usually explain where it can.

4. Nature of the Services

The trading services fall into six broad lines as described on the services page. They cover the sourcing of home fixtures, the operation of building material supply lines, the planning of seasonal goods programs, the performance of quality inspection at source, the coordination of freight and customs, and the provision of supplier vetting.

The Company acts as a trading and coordination intermediary. Unless a specific agreement states otherwise, the Company does not itself manufacture the goods, does not own the vessels that carry them, and is not the issuer of a customs document in its own favour. Its role is to bring a vetted supplier and a reliable buyer together, to hold the process to a standard, and to keep every step on a legible ledger from the first sample to the release of the container.

5. Quotations and Binding Offers

A quotation presented by the desk is an invitation to treat unless the quotation itself is expressly stated to be a binding offer with a validity period. A quote that names a price, a lead time and an expiry date becomes binding on the Company when it is accepted by the client within that validity window and in the clear form described in the quotation.

An acceptance that deviates from the quotation, by changing a quantity, a term of delivery or a price, is not an acceptance at all but a counter offer, and it binds the Company only when the desk has replied to confirm that counter offer in writing. A client who receives a quotation is advised to keep a copy of both the quote and the written confirmation that follows, because those two documents together become the reference point if a later question arises over what was agreed and at what price.

Prices are firm only for the stated validity period and are subject to the natural volatility of material markets and exchange rates. If a cost factor moves materially before acceptance, the Company will advise the client and will seek a fresh confirmation rather than silently shifting a number. Equally, where a cost factor falls in the clients favour before acceptance, the Company passes that movement through and offers the improved figure so that the client is never at a disadvantage from a market that has turned in its direction.

6. Orders, Confirmation and Cancellation

An order becomes a binding commitment only when the Company has returned a written order confirmation that names the product, quantity, unit price, delivery terms, payment terms and agreed lead time. Oral instructions, casual messages and unsigned drafts do not create a contract.

Cancellation of a confirmed order is possible only with the consent of the connected factory and the agreement of the desk, and may carry a charge for work already done or materials already committed. A deposit that has been paid against a confirmed order is generally non refundable once it has been applied toward production material by the maker.

7. Specifications and Samples

The approved sample and the written specification together define the standard of the order. Where the two conflict, the written specification prevails unless the sample carries a note that it was intentionally approved as the controlling reference.

Any variation to a specification after confirmation must be agreed in writing and may affect price and lead time. The Company will reflect the change in an amended confirmation before production proceeds, so that the factory, the inspection body and the buyer all read the same corrected line.

8. Inspection, Acceptance and Non Conforming Goods

The Companys inspection practice checks a lot against the approved standard at the point of manufacture and again at loading. A lot that clears inspection is released with a written report. A lot that fails is held and the factory is asked to address the finding before a second review.

Inspection findings are reported honestly and in full. Where a lot passes, the report records what was checked, the sample size drawn, and the evidence that led to the release. Where a lot fails, the report names the failing condition so that the buyer and the factory both understand the precise correction that is required before a re run receives serious consideration.

Acceptance of a shipment by the buyer at the destination port closes the dispute window for the visible condition of the goods, subject to any warranty that specifically survives. A claim for a hidden defect must be raised promptly in writing, with photographs and count evidence, within the period stated in the warranty terms that accompany the relevant product. A claim raised after the goods have been substantially processed by the buyer, or after a reasonable inspection window has lapsed, may no longer be linked credibly to the makers work rather than to the subsequent handling of the product.

9. Prices, Taxes and Payment Terms

All prices are stated in a currency named in the quotation, and exclude any import duty, value added tax or other levy that applies in the destination country unless the quotation states that taxes are included. The buyer bears the taxes of its own jurisdiction.

Payment terms are agreed per order and are generally structured around a deposit at confirmation and a balance against shipping documents or before release of the container. The Company does not extend unsecured credit as a rule, and any payment plan must be written into the order confirmation to be effective.

10. Freight, Insurance and Risk

The chosen Incoterm determines where risk and cost pass between the parties. Under a delivered term, the Company arranges the movement to the named point. Under an ex works or a free carrier term, the client arranges the onward leg using the documentation the desk supplies.

Insurance is not automatically included. Unless a quote states that cover is arranged, risk in the goods transfers at the point the agreed Incoterm specifies and the client is advised to place its own marine cover for the value at risk.

11. Customs and Documentation

The Company prepares and coordinates the export documentation required for a lawful crossing, including commercial invoices, packing lists and certificates of origin or other confirmations that the goods require. It does so on the basis of the information supplied by the factory and the buyer, and it expects each party to state the facts accurately.

Misstated commodity codes, values or descriptions by either party are that partys own responsibility. The Company will refuse to prepare a declaration that it knows to be false and will report a deliberate misdeclaration where the law obliges it to do so.

12. Intellectual Property

The text, layout, artwork and code of this website, and the trade name Yanchaifei, belong to the Company or to its licensors and are protected by applicable intellectual property law. Nothing on the site grants a right to reproduce the content for commercial use. A client can supply its own designs, logos and brand marks to be placed on goods it orders, and that client confirms it owns or is licensed to use those marks. The mark dies with the order; no permanent right in the design is created by printing it on a batch of fixtures or materials.

13. Confidentiality

Each party agrees to keep the commercial terms, pricing, supplier identities and technical details of an order confidential and to use them only for the purpose of the transaction. This duty survives the end of the relationship for material that remains genuinely secret and commercially valuable.

The obligation does not apply where disclosure is required by law, where the information is already public through no fault of the receiving party, or where an independent record shows the information was received without a duty of confidence.

14. Seasonal and Program Orders

A seasonal or program order sets a back planned schedule from a target shelf date. Because the window is fixed, the client commits to a realistic arrival date and the Company holds freight space in advance to protect it.

Once a seasonal program is confirmed, the batch mix and the volume can be amended only within the production window and only with the agreement of the desk. Late changes that miss the sailing risk losing the protected freight slot and shifting the arrival date, so the earlier a change is raised the better the chance of holding the plan.

15. Warranties and Disclaimers

The Company warrants that the services it performs directly, namely coordination, freight scheduling, customs preparation and source inspection, will be carried out with reasonable professional care. It does not extend a merchantability warranty beyond the fitness statements made for the particular order by the connected factory, and it passes through the warranty the maker offers where such a warranty accompanies the product.

The content of this website is provided on an as is and as available basis for general guidance and does not itself form the basis of any contract. The Company disclaims warranties to the fullest extent the law allows and points buyers to the written order for any promise that they intend to rely upon.

16. Limitation of Liability

To the fullest extent permitted by law, the Companys total liability arising from these Terms, the website or a trade, whether in contract, tort or otherwise, is limited to the total fees the client paid to the Company for the particular order that gave rise to the claim, or a sum of one thousand United States dollars, whichever is less.

In no event is the Company liable for indirect or consequential loss, including lost profit, lost business opportunity, loss of goodwill, or damage caused by a delay that results from a port, a factory, a carrier or a customs authority within its reasonable control to influence but outside its power to command.

17. Website Use Rules

The visitor agrees not to misuse the website, including by attempting to disrupt its availability, to access data it is not authorised to reach, to place fraudulent enquiries, or to submit material that is unlawful, defamatory or misleading. The Company may disable access of any user whose activity violates these rules.

The enquiry form is intended for legitimate trade messages. The Company ignores automated or plainly fabricated submissions and may block the originating address where abuse is repeated.

18. Third Party Content and Links

The site may link to external services that are helpful to trade, such as freight, inspection or regulatory bodies. The Company does not control those sites and is not liable for their content, availability or practices. A link is not an endorsement.

Before relying on information from a linked external site, including any figure for freight, duty or compliance, the client should verify it against the authoritative source, since rules change quickly and the Company cannot vouch for a page it does not operate.

19. Force Majeure

Neither party is liable for failure or delay in performance that results from a cause beyond its reasonable control, including war, strikes, severe weather, epidemic, a port closure, an embargo, equipment breakdown, or an act of a government authority. The affected party gives notice as soon as the cause is known and resumes performance when the cause passes.

If a force majeure event lasts more than ninety days, either party may terminate the affected order on written notice, returning or accounting for any funds already applied to work that cannot be completed. Each party bears the ordinary losses of such an interruption and neither carries the consequential loss of the other.

20. Governing Law and Jurisdiction

These Terms, and any dispute arising from the website or a trade, are governed by the laws of the Peoples Republic of China, without regard to its conflict of laws rules. The courts of Shijiazhuang have jurisdiction over any dispute that is not resolved amicably by the parties.

Nothing in this clause prevents a party from seeking a protective measure or an urgent injunction in another court for the security of its position, nor does it exclude a consumer right that a governing law refuses to waive. The parties first attempt a good faith settlement discussion before any claim is filed.

21. Changes to the Terms

The Company may revise these Terms from time to time to reflect changes in its services or in the law. A revised version is posted on this page with a fresh effective date. Continued use of the site or the continuation of a trade relationship after the posting is taken as acceptance of the revised Terms.

A change to these Terms does not rewrite a contract that is already confirmed. Each confirmed order is governed by the version of the Terms in force at the moment of its acceptance, so that the parties always look back to the rules that stood when the deal was struck.

22. Contact Details

Questions about these Terms should be sent to the trading desk before a binding step is taken, so that a misunderstanding does not harden into a dispute. The desk replies within a reasonable working window and is ready to clarify any clause.

Organisation name: Shijiazhuang Yanchaifei Trading Co., Ltd. Address: Room 501, Building 18, Huaxing Residential Community, No. 379 Tiyu South Street, Yuhua District, Shijiazhuang - 050000, China (CN). Contact email: feedback@yanchaifei.buzz. Contact telephone: +15075885140.

Clients engaged in an active order may also reach the desk by telephone at the number above and by electronic mail, and should reference the order number from the written confirmation so that the record is located quickly.

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